MINUTES

Decisions from the board

Minutes 28 August 2023
Public report Directors’ meeting Dufftown & Mortlach Development Trust
Present are – Eleanor Candy (Chair), Margriet Berben (Treasurer), Val Smith (Director and Minutes) and Andrew Wrigley (Director).  Apologies from Siebette Wester (Secretary) and Michael Fitzgerald (Director)
In the Directors’ meeting on 28 August 2023 the following items were discussed:
•	Some problems have been reported with the forms on our website so if you need to contact us please email us at hello@dmdt.org.ukWork is underway on the Giant’s Chair path to complete renovation work.Our Annual General Meeting was confirmed for 2 October 2023.
•	There will be meetings week beginning 11 September with Moray Council and a potential funder for the Multi Use Games Area (MUGA) proposed for Tininver Park.  Speyside Youth and the Dufftown and District Community Association are working with us on this project.
•	The Dufftown & District Pipe Band will play at the September market.
•	The Dufftown Red Cross will be our charity stall this month and will be running raffle as their last activity before the Dufftown Branch closes.
•	As the Red Cross will have a raffle we will not have one and our next fundraiser will be the Christmas Prize Draw which we start in October.
•	The Ride the North event was a great success with even more cyclists using the Dufftown pitstop which we ran with our friends at The Royal British Legion.
Minutes 24 July 2023
Public report Directors’ meeting Dufftown & Mortlach Development Trust
Present are – Eleanor Candy (Chair), Margriet Berben (Treasurer), Michael Fitzgerald (Director), Val Smith (Director and Minutes) and Andrew Wrigley (Director).  Apologies from Siebette Wester (Secretary).
In the Directors’ meeting on 24 July 2023 the following items were discussed:
•	We agreed that the forthcoming Annual General Meeting will have two parts, the formal matters and then a feedback session about our various projects.  Members and non-members are welcome.
•	We have met with Moray Council to prepare the report to the Community Asset Transfer Board about the proposed Multi User Games Area (MUGA) proposed for Tininver Park.  Part of the consideration is whether or not there is a permanent transfer of the land or a long term lease.
•	The MUGA will be available to all to use for free and there will be some shared principles for how the site will be used.
•	The remaining improvement work for the Giant’s Chair path has been agreed with the contractor.
•	The Unpaid Work team from Moray Council have confirmed that they can help with the maintenance of the paths and we will consider a volunteer day twice a year to help with maintenance.
•	We discussed how we might update and add to the information around the Heritage Trail.
•	The August market will have an end of the holidays focus with a bouncy castle and face painting.
•	We agreed we would run the “summer fayre” (afternoon market) in August in order to avoid the main Games’ season.
Minutes 26 June 2023
Public report Directors’ meeting Dufftown & Mortlach Development Trust
Present are – Eleanor Candy (Chair), Margriet Berben (Treasurer), Michael Fitzgerald (Director), Val Smith (Director and Minutes) and Andrew Wrigley (Director).  Apologies from Siebette Wester (Secretary).
In the Directors’ meeting on 26 June 2023 the following items were discussed:
•	The Directors reviewed and agreed financial delegations.
•	We agreed that the DMDT would lead on the Multi Use Games Area (MUGA) proposed for Tininver Park, working with Speyside Youth and the.  The DMDT will organise the Community Asset Transfer. A representative from the Community Asset Transfer team at Moray Council has been assigned to  support us as we move onto the stage next.
•	There is a meeting organised with the Bowls Club to agree terms for use of the car park.  The funding we seek will be used to relay the car park surface. 
•	We continue to seek a meeting with Diaego to agree the ongoing maintenance of the paths on Diageo leand.
•	We will arrange for a cooper, hay bales and tractors at the July summer fayre.
Minutes 22 May 2023
Public report Directors’ meeting Dufftown & Mortlach Development Trust
Present are – Eleanor Candy (Chair), Margriet Berben (Treasurer), Michael Fitzgerald (Director), Val Smith (Director and Minutes) and Andrew Wrigley (Director).  Apologies from Siebette Wester (Secretary).
In the Directors’ meeting on 22 May 2023 the following items were discussed:
•	The ceilidh at the Spirit of Speyside Festival was a success and a profit was made on the event.
•	We discussed a new name for the group that was more focused on the role we want to play.  A new name would need to be agreed with members.
•	We agreed to place an advert in the Dufftown Games Brochure.
•	We discussed the Multi Use Games Area (MUGA) proposed for Tininver Park and the recent meeting between the Council, DMDT, Speyside Youth and the DDCA.
•	As community groups we would receive free pre-application advice from the Council for the MUGA.  The Council Planning team would prefer a Community Asset Transfer (CAT) to transfer control of the MUGA only. The rest of Tininver Park would remain responsibility of the Council.
•	We would be required to provide the lighting for the MUGA but not the wider space.  Floodlights would be required for winter
•	We need to understand how the asset would be held in perpetuity and who would control the asset.
•	The Bowling Club has agreed that the MUGA can use their car park.  
•	We agreed to return the beacons used on the Heritage Trail panels given the ongoing cost of the service.
Minutes 24 April 2023
Public report Directors’ meeting Dufftown & Mortlach Development Trust
Present are – Eleanor Candy (Chair), Margriet Berben (Treasurer), Michael Fitzgerald (Director), Val Smith (Director and Minutes) and Andrew Wrigley (Director).  Siebette Wester (Secretary) was present for part of the meeting.
In the Directors’ meeting on 24 April 2023 the following items were discussed:
Summary
•	We had a useful meeting with Visit Moray Speyside who would be happy to promote any of our events. Visit Moray Speyside Will be promoting the Speyside  Winter Festival where they seek to highlight events going on in November, December and January.  This would be a good way of highlighting the markets and any other events.
•	We considered the different marketing activities that we undertake to promote the DMDT’s work and the activities that we undertake.  We will speak with the Press and Journal, who have previously been keen to do articles on local interest stories, when the Heritage Panels are in place.
•	The summer markets were discussed and about theming one of the markets as more of a “summer fayre” with different food and drink options including obtaining an occasional license for the outdoor area of the market in order to serve alcoholic drinks.
•	We discussed the summer prize draw and that the focus would be on the local activities and promoting experiences in the area.
  • The Heritage trail is ready!

    In addition: the interpretation panels for the heritage trail are now in place. Details about where they are (including an interactive map) and the heritage trail can be found on this website: Dufftown & Mortlach Heritage Trail – Visit Dufftown.

  • Minutes 27 March 2023

    Public report Directors’ meeting Dufftown & Mortlach Development Trust

    Present are – Eleanor Candy (Chair), Siebette Wester (Secretary), Margriet Berben (Treasurer), Michael Fitzgerald (Director), Val Smith (Director) and Andrew Wrigley (Director).  Apologies from Gillian McGarthland (Director), Norma Hunter (Director)

    In the Directors’ meeting on 27 March 2023 the following items were discussed:

    1. The minutes of the previous meeting on 27 February 2023 were approved by all present. 
    2. We have received no new membership applications or removals.  Gillian and Norma have stepped down as directors with our thanks for their contribution and support.
    3. We confirmed details for the Easter market including the easter egg hunt and the free egg decorating and the ceilidh at the Spirit of Speyside Festival.
    4. Following agreement from Moray Council for the location of the information panels around the heritage trail we are confirming details for installation in April.  We will be assisted by the Moray Unpaid Work team who will install the panels for us.
    5. Multi use Games Area (MUGA): In conjunction with Speyside Youth and the Dufftown and District Community Association (DDCA) plans for the site at Tininver Park consultation contunes and there have been discussions with the Council about parking for the facility.  The plans will be available to see at the next Farmers Market.
    6. Farmers Markets:  The next Farmers Market will be Saturday 13 May. 
    7. Date and time of next meeting: Monday 24 April – 7pm.

    In addition: the interpretation panels for the heritage trail are now in place. Details about where they are (including an interactive map) and the heritage trail can be found on this website: Dufftown & Mortlach Heritage Trail – Visit Dufftown.

  • Minutes 27 February 2023

    Public report Directors’ meeting Dufftown & Mortlach Development Trust

    Present are – Siebette Wester (Secretary), Margriet Berben (Treasurer), Michael Fitzgerald (Director), Val Smith (Director) and Andrew Wrigley (Director).  Apologies from Eleanor Candy (Chair), Gillian McGarthland (Director), Norma Hunter (Director)

    In the Directors’ meeting on 27 February 2023 the following items were discussed:

    1. The minutes of the previous meeting on 23 January 2023 were approved by all present. 
    2. We have received no new membership applications or removals.
    3. Paths:  We have received a quote for the next phase of work on the Giant’s Chair Path and an offer of help to clear fallen trees.  We will be contacting the land owner to agree ongoing maintenance with them.
    4. Heritage Trail; We have received agreement from Moray Council for the location of the information panels and can now progress to installation.
    5. Mutil use Games Area (MUGA): In conjunction with Speyside Youth and the Dufftown and District Community Association (DDCA) plans for the site at Tininver Park are being drawn up for consultation with the community.  These will be available to see at the DDCA community Forum and at the Farmers Market.
    6. Farmers Markets:  The next Farmers Market will be Saturday 8 April and we will host the Easter Egg Hunt in conjunction with the Mortlach Kirk.
    7. Date and time of next meeting: Monday 27 March – 7pm.

  • Minutes 16 January 2023

    Public report directors meeting Dufftown & Mortlach Development Trust

    1. Present are – Eleanor Candy (Chair), Siebette Wester (Secretary), Margriet Berben (Treasurer), Michael Fitzgerald (Director). Apologies for and Norma Hunter (Director), Gillian McGarthland (Director), Val Smith (Director) and Andrew Wrigley (Director).

    In the directors meeting on 16 January 2023 the following items were discussed:

    1. The minutes of the previous meeting on 21 November were approved by all present. 
    2. We have received no new membership applications – keeping total membership at 76 members – 61 ordinary members and 15 associate members.
    3. Paths:  we received a quote for final works for completion of Giants Chair paths + removal of trees that came down in last storms. We’ll talk with Dorenell ranger and Diageo how to proceed.
    4. Heritage trail: we are contacting Council about placing the interpretation panels.
    5. History app: final actions to be taken once the Heritage trail is sorted.
    6. Pictish stones: Eleanor to contact the kirk about status presbytery planning.
    7. Markets: we decided on the Terms & Conditions for 2023 where we will continue with the monthly markets with added activities for editions that are in holiday periods to also attract tourists.
    8. During the Spirit of Speyside Whisky Festival, the DMDT will organise again a Ceilidh with North-East band Broma at the Commercial Hotel. SAVE THE DATE: Saturday 29 April.
    9. In August 2023 the Ride the North cycling event is on again, both routes coming through Dufftown. DMDT and Royal British Legion will organise pit stop refreshments.
    10. DMDT has started talks with the DDCA and Speyside Youth about creating a multifunctional basketball/sports court in Dufftown.
    11. Date and time of next meeting: Monday 27 February – 7pm.

  • Minutes 21 November 2022

    Public report Directors’ meeting Dufftown & Mortlach Development Trust

    Present are – Eleanor Candy (Chair), Siebette Wester (Secretary), Margriet Berben (Director), Michael Fitzgerald (Director), Gillian McGarthland (Treasurer), Val Smith (Director) and Andrew Wrigley (Director). Apologies from Norma Hunter (Director).

    In the Directors’ meeting on 21 November 2022 the following items were discussed:

    The minutes of the previous meeting on 24 October 2022 were approved by all present.
    We have received no new membership applications and we agreed to remove one member at their request (total membership now 76 members – 61 ordinary members and 15 associate members).
    Paths: Directors undertook a walk around of the Giant’s Chair path with the Dornell Ranger and a local contractor to assess the further work required. We will also contact Paths for All to understand what support they can provide.
    Christmas Market: Details were confirmed for the forthcoming market. 36 stall holders had signed up.
    Community Policing Event: Michael had spoken with the local Moray sergeant about vandalism and crime in Dufftown. The sergeant suggested that two constables could hold a drop in centre in Dufftown where people could find out more about how to report incidents and how to respond. We agreed to investigate a drop in event in Dufftown.
    Updates: The Directors received an update on the Moray Council Corporate Plan. Val will contact the Council’s Community Support Counsellor for Forres and Speyside to assess what support might be available from the Council, and Gillian will contact the author of the Dufftown Plan post on Facebook.
    Date and time of next meeting: Monday 16 January – 7pm.

  • Minutes 24 October 2022

    Public report directors meeting Dufftown & Mortlach Development Trust

    Present are – Eleanor Candy (Chair), Siebette Wester (Secretary), Margriet Berben (Director), Val Smith (Director) and Andrew Wrigley (Director). Apologies for Gillian McGarthland (Treasurer), Michael Fitzgerald (Director) and Norma Hunter (Director).

    In the directors meeting on 24 October 2022 the following items were discussed:

    1. The minutes of the previous meeting on 28 September were approved by all present. 
    2. We have received 2 new membership applications – bringing total membership at 76 members – 61 ordinary members and 15 associate members.
    3. Office bearers: in follow up of the AGM we vote for Eleanor to remain Chair and Siebette to remain Secretary. Margriet will take over the Treasurer role from Gillian.
    4. Paths:  final works for completion of Giants Chair paths will be addressed with help from an active member.
    5. Heritage trail: we are discussing how to proceed now the councils wants us to half the size of the panels at the Pictish Stone and Mortlach Church.
    6. History app: final actions to be taken once the Heritage trail is sorted.
    7. Pictish stones: this project will be on hold until presbytery planning is completed (decision expected end of the year). 
    8. Markets: preparations are discussed for both November and December (Christmas edition) market. As the market keeps growing, we decide to buy more tables and gazebos. We’ll organise a big raffle for the Christmas market with an iPad as star prize and donations from local businesses and stallholders. Lately there is less interest from local groups to do the kitchen during the markets. It is decided the Royal British Legion will do all kitchens in 2023; other groups still welcome if they ask for it, at the discretion of RBL.
    9. In a separate strategy session on 30 October will discuss new projects for 2023.
    10. Date and time of next meeting: Monday 21 November – 7pm.

  • Minutes 28 September 2022

    Present are – Eleanor Candy (Chair), Gillian McGarthland (Treasurer), Margriet Berben (Guest), Val Smith (Guest) and Michael Fitzgerald (Guest).

    Apologies for Siebette Wester (Secretary) and Andrew Wrigley (Guest).

    In the directors meeting of 28th September 2022 the following items were discussed:

    1. The minutes of the previous meeting on 29th August were approved by all present. 
    2. We have received 1 new membership application and 1 member change (from ordinary to associate as moving out of Dufftown) – bringing total membership at 74 members – 60 ordinary members and 14 associate members
    3. Paths:  Final works for completion of Giants Chair paths will be addressed with help from an active member.
    4. History app: final actions to be taken once the Heritage trail is sorted.
    5. Pictish stones: This project had been on hold until presbytery planning had been completed. 
    6. Markets: next one is 08 October 2022. We decided to do another themed hamper for Halloween.  We will have someone doing face painting to attract more families and there will be candy floss for sale.  Preparations are under way for the Christmas market too.
    7. Tourism agenda: Eleanor attended the last meeting on 26th September and will continue to attend future ones.  Discussions around communities doing more together to encourage tourists.  However, we need to make sure there is not a repeat of North Coast 500 where the locals are not happy.  Could we use empty shop windows in the town to promote local artists work?
    8. Date and time of next meeting: Monday 24th October – 7pm.

  • Minutes 29 August 2022

    The AGM has been postponed to Thursday 6 October, 7pm, Royal British Legion. Please save the date, we’ll send an agenda in due course!

    Public report directors meeting Dufftown & Mortlach Development Trust

    Present are – Eleanor Candy (chair), Siebette Wester (secretary), Gillian McGarthland (treasurer). Apologies for Norma Hunter (director) and Anne Jan Zandstra (director). Also present are 2 potential new directors to learn more about the DMDT and the way it is run.

    In the directors meeting of 29 August 2022 the following items were discussed:

    1. The minutes of the previous meeting on 1 August were approved by all present. 
    2. We have received 2 new membership applications and 1 resignation bringing total membership at 73 members – 60 ordinary members and 13 associate members.
    3. The AGM is postponed until Thursday 6 October as members have indicated this date suits better. We discuss preparations.
    4. Paths: we have found a local engineer that will source a suitable contractor and supervise the works. The preferred contractor is not available any time soon, we will explore availability of others.
    5. Heritage trail: updated plans have been sent to the Council, all issues sorted but one: the size of the panels for the Pictish Stone and the Mortlach Church. We are looking into solutions. After the Council grants the advertisement consent works can start.
    6. History app: final actions to be taken once the Heritage trail is sorted.
    7. Pictish stones: This project is on hold until presbytery planning will be completed, which is expected by the end of the year.
    8. Markets: next one is 10 September. We have been able to find several new stall holders. DMDT to raffle another themed hamper: ‘hot drinks’.
    9. Tourism agenda: we briefly discuss what should be part of our tourism agenda – which is not aimed at tourists exclusively but at facilities/amenities/events that make Dufftown an interesting place to stay. Public Toilets and Accessible paths come first to mind. Paths are also subject of interest of DDCA, any plans from our side should be coordinated with them. At the AGM we will gauge support from our members for our ideas, and perhaps they will come with good suggestions as well.
    10. Review Ride the North cycling event 27 August: it was a fantastic event, with many cyclists stopping in Dufftown and enjoying a warm welcome. All well prepared and executed in cooperation with the Royal British Legion. We note some minor wishes to discuss with the RtN-organisation for next time – having learned from this time.
    11. Christmas edition market – 10 December. We will set up a working group for preparations, Eleanor and Margriet to coordinate. Just like last year we would like to involve other community groups where possible. We explore some first ideas; a separate meeting will be necessary to start in time.
    12. Date and time of next meeting: Monday 26 September – 7pm.

  • Minutes 1 August 2022

    Public report directors meeting Dufftown & Mortlach Development Trust
    Present are – Eleanor Candy (chair), Norma Hunter (director), Siebette Wester (secretary), Gillian McGarthland (treasurer). Apologies for Anne Jan Zandstra (director) – he is taking a 3 month break due to the summer season.

    In the directors meeting of 1 August 2022 the following items were discussed:

    1. The minutes of the previous meeting on 4 July were approved by all present.
    2. We have received no new membership applications keeping total membership at 72 members – 58 ordinary members and 14 associate members.
    3. Paths: we have found a local engineer that will source a suitable contractor and supervise the works. Foundation Scotland has agreed with our course of action.
    4. Heritage trail: we now have been able to address the concerns from the Archaeology Services Aberdeenshire and have sourced the required archaeologist to do the watching brief. Siebette has amended the proposal and will check if all parties involved have no longer objections. After the Council grants the advertisement consent works can start.
    5. History app: final actions to be taken once the Heritage trail is sorted.
    6. Pictish stones: This project had been on hold until presbytery planning had been completed.  Now in contact with general trustees for a way to move forward.
    7. Markets: next one is 13 August 2022. Just 21 stall holders this time due to other events and holidays. We decide to do another themed hamper: ‘day on the beach’. Maybe get a bouncy castle or someone doing face painting to attract more families. Church is doing the kitchen.
    8. Tourism agenda: 2 August second meeting, Norma and David Hanson attending.
    9. Ride the North cycling event 27 August: DMDT members Erik & Margriet discussing further details with RBL on 1 August.
    10. DDCA meeting on Community Action Plan: on 20 July representatives of many local groups discussed what progress has been made. In break out groups it was identified what had been achieved and where there are opportunities. Good to have all the groups together. There will be another meeting in a few months to keep momentum going.
    11. Date and time of next meeting: Monday 29 August – 7pm.

  • Minutes 4 July 2022

    Public report directors meeting Dufftown & Mortlach Development Trust
    Present are – Eleanor Candy (chair), Norma Hunter (director), Siebette Wester (online- secretary), Gillian McGarthland (treasurer). Apologies for Anne Jan Zandstra (director) – he is taking a 3 month break due to the summer season.

    In the directors meeting of 4 July 2022 the following items were discussed:

    1. The minutes of the previous meeting on 30 May were approved by all present.
    2. We have received no new membership applications keeping total membership at 72 members – 58 ordinary members and 14 associate members.
    3. Paths: Eleanor and Norma walked the Giant’s Chair path with Stephen Reeves from Dorenell Ranger. He wrote a report on the issues that need improvement. We will get in touch with a suitable contractor from Scottish Access Trust to finalise the path up to standards. We’ll discuss matters with Foundation Scotland to make sure they are happy how we proceed.
    4. Heritage trail: waiting for advertisement consent from the council. The council requested advice from Historic Environment Scotland and Aberdeenshire Archeology services. HES has no objections as long as the interpretation panel for the Pictish Stone is at least 2 metres from it. Archeology services do have objections. Siebette is in touch with them to see if a location for the panels (for the Pictish Stone and the church) can be found they agree is appropriate.
    5. History app: on hold, first the interpretation panels from the heritage trail need to be sorted. A leaflet telling about the walk, how it works and where to find the beacons is in the making. This will be used to market the history walk.
    6. Tourism agenda: Norma went to the first meeting which was very interesting. Second meeting is in August. Other participants came with sort of the same subjects to the table. David Hanson will be accompanying Norma. We agree we will have to finish the current projects first before we have the capacity to work on the tourism agenda
    7. Ride the North cycling event 27/8: we discussed the operational details for this upcoming event – with many thanks for DMDT members Erik & Margriet who draw up a very good project list.
    8. Markets: we discussed the operational details for the next Market on 9 July at the Royal British Legion. It will be our 1-year anniversary! The DMDT will sell bacon rolls from the kitchen themselves this time.
    9. Date and time of next meeting: Monday 1 August – 7pm.

The DMDT is a company limited by guarantee, with charitable objectives.  
We are ruled by a governing document called Articles of Association, which is lodged at Companies House (SC658961).