MINUTES

Decisions from the board

  • Minutes 25 April 2022

    Public report directors meeting Dufftown & Mortlach Development Trust
    Present are: Eleanor Candy (chair), Norma Hunter (director), Siebette Wester (secretary) – online, Gillian McGarthland (treasurer). Apologies for Anne Jan Zandstra (director). Also present as guests are Derek Candy and Stan Brown (active DMDT members).

    In the directors meeting of 25 April 2022 the following items were discussed:

    1. The minutes of the previous meeting on 28 March were approved by all present.
    2. We have received no new membership applications keeping total membership at 72 members – 58 ordinary members and 14 associate members.
    3. Paths: the DMDT has received funds to upgrade the Giant’s chair path and Gordon’s cross path. The contractor has started the works and is expected to finish first week of May. With the help of some DMDT members we have been able to provide the council with the necessary scaled maps of each site where a panel will be placed (site map) and one overall map of the whole trail (location map).
    4. Tourism agenda: the DMDT has organised 2 open meetings with local (tourism) businesses and traders to discuss whether there is a desire to create content and develop a strategy for the promotion of Dufftown in a tourism capacity. Meetings were much appreciated by the attendees and DMDT has the desire to take this further along. We have a few ideas but need a separate discussion when we have more time to decide where to start and where to focus on.
    5. Hustings for upcoming local elections: DMDT is organising this event which will take place on Monday 2 May. All candidates attending. Last practical details were discussed.
    6. Ride the North cycling event 27/8: DMDT happy to participate together with the DDCA and the Royal British Legion to setup a ‘pitstop’ in Dufftown in the RBL car park. A subgroup with representatives from the 3 organisations will be setup to take this on.
    7. Fencing Church Street: after reports from the DMDT the Council have confirmed they will get it fixed. Aim is to have a contractor at work before the summer.
    8. We discussed the operational details for the next Market on 14 May at the Royal British Legion.
    9. Whisky festival 2022: the DMDT is organising a Ceilidh Night at the Commercial Hotel. They will provide stovies, we have hired Broma Ceilidh band. Most tickets have been sold; we discuss the last operational details.
    10. Review Easter egg hunt: well organised, numbers maybe a bit lower than last year. Maybe the hunt/questions should be more kid friendly next time.
    11. Toilets: a visit together with VisitMoraySpeyside is to be scheduled to see if repair/modernisation is best or if a new location needs to be identified.
    12. Renewal webhosting: it is agreed to continue with same provider for the coming year.
    13. We agree to buy a standing banner for our own stall at the market and to use for other events we organise or participate in.
    14. Date and time of next meeting: Monday 30 May – 7pm.

  • Minutes 28 March 2022

    Present: Eleanor Candy (chair), Norma Hunter, Siebette Wester (secretary), Anne Jan Zandstra.
    Apologies: Gillian McGarthland (treasurer).
    Also present as guests are Derek Candy and Stan Brown (active DMDT members).

    In the directors meeting of 28 March 2022 the following items were discussed:

    The minutes of the previous meeting on 2 March were approved by all present.

    We have received 6 new membership applications bringing total membership at 72 members – 58 ordinary members and 14 associate members.

    Paths: the DMDT has received funds to upgrade the Giant’s chair path and Gordon’s cross path. The contractor is supposed to be starting works 11 April but with the recent storms a lot of trees have come down. These need to be cleared first by a specialist company before the contractor can start works. We have reached out to Diageo (who is the landowner) to get this sorted. The path to Gordon’s Cross (beside the Huntly road) is on land from Glenfiddich, we will contact them about fixing fences and gates at the road for traffic safety.

    Heritage trail app: the transmitters have arrived. It works with the mapmyvisit app. Some work still to be done to it. The transmitters will be attached to the story boards along the forementioned paths in such a way to minimise the risk of vandalism.

    Tourism agenda: the DMDT is holding open meetings with local (tourism) businesses and traders to discuss whether there is a desire to create content and develop a strategy for the promotion of Dufftown in a tourism capacity. A first meeting was held on 20 March, a second meeting will be on 31 March. Ideas concentrate around an up-to-date website promoting what Dufftown and it’s surrounding area have to offer; a brochure/map showcasing amenities, things to see and walks; and events like ceilidhs and whisky tastings.

    We discussed the operational details for the next Market on 9 April at the Royal British Legion.

    Whisky festival 2022: the DMDT is organising a Ceilidh Night at the Commercial Hotel. They will provide stovies, we have hired Broma Ceilidh band. Tickets sales have started, we’ll promote the event in the coming weeks through social media.

    The DMDT and Mortlach Church are organising an Easter egg hunt together. Preparations are ongoing.

    Date and time of next meeting: Monday 25 April, 7PM.

  • Minutes 2 March 2022

    Public report directors meeting Dufftown & Mortlach Development Trust
    Present: Eleanor Candy (chair), Norma Hunter, Gillian McGarthland (treasurer), Siebette Wester (secretary), Anne Jan Zandstra

    WANTED: The DMDT and Mortlach Church plan to organise an Easter egg hunt together.We are requesting volunteers to help! Please reply if you have a few hours to help with preparations or on the day.

    In the directors meeting of 2 March 2022 the following items were discussed:

    1. The minutes of the previous meeting on 24 January were approved by all present.
    2. We have received no new membership application leaving total membership at 66 members – 52 ordinary members and 14 associate members.
    3. We acknowledged the importance of the volunteers that have helped us throughout the past year with our projects, especially the monthly markets. On 5 March we’ll organise a little get together with food and drinks to show our appreciation.
    4. The Council has released 6 Draft Improvement Plans for villages in Moray; Dufftown being one of them. A few directors from the Trust have spoken with 2 council officers to learn more about the plans. It turns out the Council expects local organisations to take on the projects and arrange funding/grants. The Council is willing to help with contacts and smoothing processes within the Council. The Council has no budget or project capacity to take on any of the ideas proposed.
    5. Tourism agenda: with the lightening of Covid restrictions, we are already seeing increased footfall in and around Dufftown, and as such we would like to hold an open meeting with local businesses and traders to discuss whether there is a desire to create content and develop a strategy for the promotion of Dufftown in a tourism capacity. This meeting will be held on Sunday 20th March, invitations to be send out shortly.
    6. We discussed the operational details for the next Market on 12 March at the Royal British Legion. We keep trying to find more fresh produce providers but not many available locally. We have more than enough stall holders selling art & craft inside the hall.
    7. Whisky festival 2022: the DMDT is organising a Ceilidh Night at the Commercial Hotel. They will provide stovies, we have hired Broma Ceilidh band. The Gables Whisky B&B is organising a whisky/food pairing with Tomintoul Distillery, all profits to go to the DMDT. To further raise funds we’ll do a raffle or fun game during the Ceilidh Night. Further details to discuss later. Ticket sales go live on 4 March.
    8. Pictish stones: DMDT and Mortlach Kirk will continue to work on this without involvement of Truerlein. Proposals to relocate the large stone in the graveyard inside to be showcased alongside the Elephant stone and other artefacts within the church was discussed. Any plans need to be approved by the General Trustees Church of Scotland as they own the church and stones.
    9. KDR: due to personal circumstances they have paused their strategic plan. They do want to meet with us to discuss ideas at some point in the future. We will stay in touch with them.
    10. Public toilets Mortlach Memorial Hall carpark: we are in touch with the council and Visit Moray Speyside on how to proceed.
    11. Paths: Grant from Dorenell for upgrading paths has come in. Waiting for contractor to start the works, no date received yet but aiming at spring. To place a storyboard at the Mortlach Church we’ll need to ask special Council permission as it is in the cemetery. The session of Mortlach Kirk needs to give their approval as well. Further actions:

    get in touch with Glenfiddich for upgrading the part of the Gordon’s cross path that is on their land.
    chase Diageo to arrange for an engineer to survey the bridge, then get a quote from a contractor and apply for funding with Dorenell.

    Date and time of next meeting: Monday 28 March, 7PM.

  • Minutes 24 Januari 2022

    Public report directors meeting Dufftown & Mortlach Development Trust
    Present: Eleanor Candy (chair), Norma Hunter, Gillian McGarthland (treasurer), Siebette Wester (secretary), Anne Jan Zandstra

    In the directors meeting of 24 January 2022 the following items were discussed:

    1. The minutes of the previous meeting on 13 December were approved by all present.
    2. We have received 1 membership application bringing total membership at 66 members – 52 ordinary members and 14 associate members.
    3. The contract with Ritsons to deliver account services for the DMDT was approved.
    4. We acknowledged the importance of the volunteers that have helped us throughout the past year with our projects, especially the monthly markets. Now Covid restrictions have been lifted we will organise a little get together with food and drinks to show our appreciation.
    5. We developed some ideas for the DMDT to organise events during the Spirit of Speyside Whisky Festival in April this year. Next step is to look into feasibility and get preparations started.
    6. The Council has released 6 Draft Improvement Plans for villages in Moray; Dufftown being one of them. We will request a meeting with a council officer to learn more about the plans.
    7. We discussed the operational details for the next Market on 12 February at the Royal British Legion.
    8. We have received a lottery draw permit from the council. In our next meeting we will decide on how to use it.
    9. Date and time of next meeting: Monday 28 February, 7PM.

  • Minutes 13 December 2021

    Public report directors meeting Dufftown & Mortlach Development Trust
    Present: Eleanor Candy (chair), Norma Hunter, Siebette Wester (secretary), Anne Jan Zandstra. Apologies for Gillian McGarthland (treasurer).

    In the directors meeting of 13 December 2021 the following items were discussed:

    1. The minutes of the previous meeting on 15 November were approved by all present.
    2. We have received no new membership applications leaving total membership at 65 members – 52 ordinary members and 13 associate members.
    3. We reviewed the Christmas market that took place on 11 December and are pleased with the number of stall holders, activities and visitors. Besides the normal stalls the DMDT has been selling mulled wine and spiced apple juice to raise funds for our other projects, we held a multi prize raffle and supported the Fairy Village to hold their own raffle to raise funds. The Keith & District Silver Band and the Mortlach Primary School choir entertained us with festive music during the market. The local childcare charity The Cabin had organised a Santa’s Grotto and the Mortlach Primary School Parent Council sold teas and coffees and hot mince pies. The visitors donated generously for Moray Food Plus, we we’re able to bring them several boxes with the requested items which will be going to families in need this Christmas. The DDCA helped us out by lending their Christmas lights and providing a grant to buy 3 extra gazebos. All in all, we felt it had gone well, a few things we learned for next time. Next year we will sell the mulled wine outside. Band needs to start playing earlier. Duration 3 hours instead of 4. Have background music when the band is not playing.
    4. We acknowledged the importance of the volunteers that have helped us throughout the past year with our projects, especially the monthly markets. We aim to organise a little get together with food and drinks to show our appreciation once it is safe again to do so.
    5. We have decided to move the 2022 markets to the Royal British Legion. Due to the growing number of stalls and visitors it becomes too crowded in the street. We prefer to have as many stalls outside as possible and the bigger car park at the RBL offers the necessary space. We are taking a break in January; the next market will be 12 February and after that every second Saturday of the month.
    6. We applied for a lottery draw permit with the council, so we can sell tickets for our monthly prize before the market (the current raffle allows us to only sell tickets during the market).
    7. We are planning to organise a Whisky Market during the Spirit of Speyside Festival in April/May 2022. We’ll contact local organisations for cooperation and participation.
    8. Date and time of next meeting: Monday 24 January, 7PM.

  • Minutes 15 November 2021

    Public report directors meeting Dufftown & Mortlach Development Trust
    All Directors are present: Eleanor Candy (chair), Norma Hunter, Gillian McGarthland (treasurer), Siebette Wester (secretary), Anne Jan Zandstra.

    In the directors meeting of 15 November 2021 the following items were discussed:

    1. The minutes of the previous meeting on 28 October were approved by all present.
    2. We have received no new membership applications leaving total membership at 65 members – 52 ordinary members and 13 associate members.
    3. A donation was made to the games committee as thanks for the use of their gazebos during the farmers markets.
    4. We looked back at the November market which was again a great success. With the growing numbers of stall holders and visitors we need to reconsider the location for the future as Albert Street is so narrow which is a potential traffic safety risk.
    5. We also talked about the preparations for the Christmas edition of the market on 11 December. Besides the regular stalls there will be a Santa’s grotto (organised by the Cabin), live music and festive lighting, food and drinks (partly provided by Mortlach Primary school parents council).
    6. Date and time of next meeting: Monday 13 December, 7PM.

  • Minutes 28 October 2021

    Public report directors meeting Dufftown & Mortlach Development Trust
    All Directors are present: Eleanor Candy (chair), Norma Hunter, Gillian McGarthland (treasurer), Siebette Wester (secretary), Anne Jan Zandstra.

    In the directors meeting of 28 October 2021 the following items were discussed:

    1. The minutes of the previous meeting on 23 September were approved by all present.
    2. Two new members have been approved by the board bringing total membership to 65 members – 52 ordinary members and 13 associate members.
    3. In follow-up on the previous decision not to do a monthly newsletter it is now decided to do a quarterly edition to go with The Speirin’s. We’ll continue to also publish this online on our website.
    4. Treasurer’s report: we now have £ 531.61 in the bank and £ 203.07 in cash.
    5. Eleanor and Siebette had an informal talk with Statkraft on 26/10. This is originally a Norwegian company now operating across Europe and the UK. In the UK, Statkraft develops, owns, and operates renewable production facilities and manages trading and market operations for hydropower, wind and solar projects and those of third parties. Statkraft is proposing a wind farm located approximately 8km south-east of Dufftown. The site straddles Moray and Aberdeenshire Council boundaries (Craig Watch). If it goes ahead building will start in 2023. They are meeting with local community groups as part of their public consultation.
    6. We decide on getting a quote for more signage at the entry ways to Dufftown for the Farmers markets.
    7. The December market will be a Christmas edition with live music, mulled wine and spiced apple juice, decorations/lights inside and outside the hall, a multi-prize raffle, etc. Run time 3-7pm instead of the morning. Dave Brown has created a new fairy house which will be raffled at the Christmas market. The money we raise with this raffle will be ring fenced for the fairy village.
    8. The grant applications for the history walk app and the heritage trail have been sent in.
    9. Date and time of next meeting: it is agreed to have our monthly meetings on Mondays instead of Thursdays. Next meetings will be Monday 15 November and 13 December.

  • Minutes 23 September 2021

    Present: Eleanor Candy (chair), Gillian McGarthland (treasurer), Michelle van den Hout, Richard Gallicker, Theresa Campbell, Siebette Wester (secretary), Anne Jan Zandstra.
    Apologies: William (Bob) MacDonald.
    Norma Hunter attended the meeting as she stands for election for Director at the AGM 30/9.

    In the directors meeting of 23 September 2021 the following items were discussed:

    1. The minutes of the previous meeting on 26 August were approved by all present.
    2. Six new members have been approved by the board bringing total membership to 63 members – 50 ordinary members and 13 associate members.
    3. A donation of £ 50 will be made towards The Speirin’s to show our appreciation for including our Membership application form in their latest edition.
    4. Agenda and other preparations for our first AGM on 30 September. Over 20 members have now confirmed to attend so the quorum should be met.
    5. For the October Farmer’s market we will have 27 stalls. The free stall to fundraise will this time go to the Aberlour care home. The gazebos promised to us by a third party have not yet been delivered. The trust will therefore buy a few themselves which can be rented by stall holders that are new to markets or don’t have their own gazebo for any other reason. A donation of £ 50 will be made towards to the Highland games committee as a thank you for letting us use their gazebos at the previous markets. They are also offered a free stall at one of the next markets to fundraise.
    6. To increase atmosphere local groups that play music or dance will be invited to perform at the markets.
    7. For the Christmas edition of the market in December we want to add Christmas lights and sell spiced cider and mulled wine. The market will take place from 3-7pm if the stall holders agree. We’ll apply for an occasional license with the Council.
    8. Public Toilets at MMH car park: talks are ongoing with ‘VisitMoraySpeyside’ and the Mortlach Memorial Hall. First everyone’s wishes and possibilities need to be aligned before we can continue.
    9. History Walk App: we have received several quotes from app developers to build the app and the first grant application has been sent in. Moray college is trying to get funding through an innovation grant. The app will also be signposted by the ‘Spirit of the Highlands’ (Inverness City Deal) project interactive map as a place of special interest to visit.
    10. Heritage Trail: the council is looking into landownership and is in contact with Diageo who are landowner for most parts of the trail. We’re still waiting for the quote from a local contractor.
    11. Fairy Village: the house for the raffle is almost finished, promotion to start soon.
    12. Next directors meeting will be 28 October 2021

  • Minutes 26 August 2021

    Present: Eleanor Candy (chair), Gillian McGarthland (treasurer), Siebette Wester (secretary), Anne Jan Zandstra
    Apologies: William (Bob) MacDonald, Michelle van den Hout, Richard Gallicker, Theresa Campbell

    In the directors meeting of 26 August 2021 the following items were discussed:

    1. The minutes of the previous meeting on 22 July were approved by all present. 
    2. Five new members have been approved by the board bringing total membership to 57 members – 44 ordinary members and 13 associate members.
    3. AGM 30/9: We need a quorum of 20 ordinary members present. An invitation has gone out to all members last week with the request to indicate if they will attend. So far only a few responses. Siebette will send a reminder.
    4. Farmers market 2n edition: Stallholders again very pleased with turnout and turnover, although not as much footfall as previous 
    market. Visitors enthusiastic but keen to have more produce stalls. We keep trying to find more. The decision is taken to extend the 
    market with one hour, as most stallholders feel it could improve turnover. The MMH group will do tea/coffee/bacon rolls and soup from the kitchen and back hall every month to help them fundraise. We will continue to offer a free stall each time to other local groups to fundraise – either outside or from back hall with optional use of kitchen (shared with MMH group). Speyside Youth will have a free stall in November. In November and December we will incorporate a Christmas theme into the markets.
    5. The theatre production group Frozen Charlotte will perform in Dufftown in the first weekend of September. They have a few requests for support, we’ll refer them to the local primary schools and halls. When we receive marketing material from them, we will distribute it.
    6. The next directors meeting will be 23 September 2021.

  • Minutes 22 July 2021

    In the directors meeting of 22 July 2021 the following items were discussed:

    1. The minutes of the previous meeting on 24 June were approved by all present.
    2. No new applications have been received since the last directors meeting.
    3. Richard Gallicker has informed the board that he will not put himself up for re-election as a director at the AGM in September.
    4. The Farmer’s market on 10 July has been a great success. It’s estimated there were about 300 visitors, the stall holders have sold well and would like to return for future markets. Based on our own review and a survey amongst visitors it is decided we’ll keep the same running hours and that we will try to get more stall holders, especially ones selling fresh produce (meat, fruit and vegetables). Theresa Campbell will take on the role of stall holder coordinator, complementing the existing team of Michelle (marketing and social media) and Eleanor Candy (operations and compliance). The free stall on the next market will be for the Mortlach church. Each market a different local organisation will get a free stall to promote themselves and raise funds. The 2nd Market will be on the 14th of August.
    5. Giant’s chair path: a contractor has looked at the work that needs to be done. Before the contractor puts effort into compiling a quote (as prices for wood are fluctuating wildly at the moment) we need to establish landownership and get permission to get the work done. It is agreed it would be good to receive several quotes. We will approach local companies for this.
    6. Fairy Village: it is agreed it would be good to put up some more/better signage for people to find the Fairy Village. Anne Jan Zandstra will talk with Davey Brown about this.
    7. Outdoor theatre: the DMDT has been approached by a theatre production group called Frozen Charlotte. They will be performing in Moray over two weekends in August and September. They ask if Dufftown could offer a suitable site and if the DMDT would be willing to promote the event. The Directors feel this would be a nice event for local families and it would attract visitors to Dufftown which benefits local businesses. The show will be free of charge and the production group will organise the event themselves. Meg’s Widd would be the most suitable location in Dufftown. Eleanor will check all details with the production company.
    8. AGM DMDT: on Thursday 30 September the DMDT will hold its first AGM. Three of the current directors will not be available for re-election, so we need to find new people.
    9. Date and time of next meeting: 26 Augustus 2021.

The DMDT is a company limited by guarantee, with charitable objectives.  
We are ruled by a governing document called Articles of Association, which is lodged at Companies House (SC658961).